An appreciation letter to employee after successfully accomplishing a work or whenever is needed to be thanked for the his contribution to the company is something that good leaders never forget. This type of appreciation letter is also called appreciation letter for good performance, and it keeps the good employees satisfied and motivated, emphasizing that their efforts and competences are recognised and valued.
When to send an letter of appreciation for a job well done
If you are wondering what is the best moment to write an appreciation letter for an employee who did great job then you are asking the wrong question; it is not necessary to wait until something extraordinary happens. The employee recognition letter can be sent at any time you feel you can honestly provide a positive feedback on his work or on his attitude. However, here you have some of the most common situations:
- after a job done with dedication
- after a hard working period
- after a delicate situation where the employee acted with honesty and integrity
- after proving a great creativity in accomplishing his tasks
- after a period of time or a project when the efforts he made exceeded the expectations
- after a round number of service (for example: the appreciation letter for completing 5 years of service)
- before retirement
- after attending well a difficult customer
Phrases to use in your letter of appreciation to employee
At the hour of writing the appreciation letter to your subordinate you might find that it is more difficult or uncomfortable than you though; try to adapt and use some of the expressions below.
- I take this opportunity to express my appreciation for...
- I am proud to have you in my team...
- I am grateful for the promptness you answer to my request...
- You may think nobody noticed what you did, but I could't help to remark you dedication in the project...
- I feel the urge to tell you how important you are for our company, as well as for your work and for your positive vibe...
- You did more than I was expecting and this is why I want to express my gratitude...
- I am grateful for being so lucky to have such a reliable employee like you...
- I am honestly impressed by the solutions you provided last day and by you critical thinking...
Don't forget to send your letter in the shortest possible time because its impact will diminish as the time passes. If you are still uncertain how to draw your thank you letter for an employee, check our article on how to write an appreciation letter. You can also take as a model the employee appreciation letter sample.
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