Thank you note
In the era of technology, a hand-written thank you note might seem a vintage, old fashion manner of expressing your gratitude toward someone. Far away from the truth! Thank you notes carry a dose of elegance, and can melt one’s heart in ways that emails will never be able to. For example, right after a job interview, a personalised thank you card (a less formal but yet classy type of appreciation letter) can make a big difference between the candidates and smooth your path towards employment.
How to write a thank you note
Here you have the main good practices to take into consideration at the moment of writing a thank you note:
- Firstly, you must send your thank you card in the shortest possible time.
- Choose a stationary that is appropriate for the situation and for your type of personality.
- Personalise you text as much as possible; in no circumstance send a copy paste appreciation note, but adapt it to the situation, and be flexible in choosing the tone of voice. You can insert a joke or enthusiastic (if this is your way to be), but if your note is business-related, don’t cross the formal boundary.
- However, don’t overstate your thank you message, but keep it short and clear.
- Don’t pre-write the note; for example, in case of a job interview, don’t prepare your card from home and hand it out right after the interview. It will be clear that it will be a standard, ready-made message.
- Always make sure that your thank you cards look neat, orderly and they are legible. Don’t diminish the value of such a beautiful gesture with an untidy writing.
What to write in a thank you card
Here you have the basic format of a thank you card. Keep in mind when writing it who the recipient is. The tone and the vocabulary you use may change a little!
- Start with the greeting (Dear…) and make sure you spell the recipient’s name correctly.
- State the reason of your note right from the beginning: Thank you so much for…, I am very grateful for, I want to express my appreciation for…
- Mention something specific for the reason of your gratitude, and transmit why the gesture, the attitude or the help of the other person is important for you
- Allude something related to the future. For example: I hope to meet you soon, I look forward have the chance to work within you team, I will take advantage of a future opportunity in order to return your favour. This will help you maintain the connection with the person.
- Express your appreciation again, but rephrase the first sentence, maintaining the enthusiastic tone of voice
- Close your appreciation note with regards: Many thanks, Your truly, Sincerely…
For more tips. we suggest you to pass through the article on how to write an appreciation letter. This will provide you a more comprehensive idea about this category of appreciation message.