Writing a formal letter via email is something very common nowadays as digital communication is rapidly growing and taking over. The language used in a formal email should be similar to that of the formal letter vocabulary because the change from a printed letter to an email should not affect the formality of the letter itself.
Usually in other contexts the use of an email would be seen as less formal than a typed formal letter but there are certain things you can do to make sure your formal letter email is just as official. Take a look at how to write a formal email to see for a guide on what to do.
When to Write a Formal Email
If you are unsure of when it is appropriate to write a formal email then have a look at the list below for a few suggestions on when the situation will allow a formal letter via email in place of a printed formal letter:
- If an email address is the only contact information you have, rather than a postal address.
- When you are responding to someone that has contacted you by email in the first place.
- If you are responding to something online such as an article, posting or query.
- If someone has explicitly mentioned that you contact them by email.
- When you need to send a formal letter immediately or need it to be received within a shorter time period.
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