Opening and closing a Request Letter

Writing a request letter can be a daunting task but there are a few simple rules that you should follow to ensure that your request letter is successful.

When starting to write your request letter you should take a formal approach regardless of the company, business or person that you are sending it too.

The letter needs to be specific with relevant information. The data should also be correct to the best of your knowledge at the time of writing. Avoid adding irrelevant information in your request letter. It should be clear, concise and to the point. Take a look at tips for writing a request letter for more information and ideas.

Learn how to start and end a request letter

How to start a request letter

Starting any type of formal letter can be a difficult task as this is the sentence that is going to grab the readers attention. Make the purpose of your letter clear within the first sentence of the letter. Don’t add any irrelevant information as the reader will become bored and dismiss your letter within minutes.

Here are a few examples that you can adapt and tailor when writing your own request letter.

  • ‘I am writing to enquire about the job vacancy advertised online dated 12/08/2016. I am thoroughly interested in the vacancy and I would therefore like more information about the role.’
  • ‘After my successful projects completed within the past year, I am writing to you to request consideration for a promotion/salary increment’
  • ‘My name is (insert name) and I am the organiser of the successful event, (insert event name) and I am writing to you to ask for a donation/sponsorship in order to support this great cause.’
  • ‘I am writing with the purpose of requesting time of work between the dates of 10/08/2016 until 15/08/2016.’

Ready to get started? Take a look at the request letter templates to adapt them to your own preferred style!

How to close a request letter

Along with opening a request letter, the closing line can also be a difficult task. Similar to the opening sentence, the closing line should be precise and to the point including reference to contact details or a way of getting in touch with you. It is also a good way to thank the person or company for taking the time to read your letter to show courteousness.

You should always end the letter with ‘Yours sincerely’ or ‘Kind regards’ and then print and sign your full name.

Here are a few examples for you to adapt and to tailor to your respective request letters.

  • ‘Thank you for taking the time to consider my application and I hope to hear from you in the near future using the contact details above.’
  • ‘If you require any further information about making a donation or supporting the event in any way do not hesitate in contacting me on the following (insert number/email) and i look forward to a successful working relationship in the future.’
  • ‘I’d like to take this opportunity to thank you for considering my promotion/salary increment request and I look forward to hearing your opinion on the subject using the contact details listed above.’
  • ‘I would appreciate your immediate attention regarding my request for time off work during the dates stated above, you can contact me on the following number: 01234567891.’

Do you still have doubts? Take a look at how to write a request letter for more information and tips on creating a request letter.

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