How to write a confirmation email
At the hour of making an official confirmation, one can use the email as the medium for sending a one’s message, or can include an email attachment containing the confirmation letter.
Forward, you can see how to write a confirmation email using the email’s body.
- Given that neither you name, nor the date is necessary in an email, address the recipient’s name on the first line.
- Utilize the first paragraph to highlight core information of your message.
- Continue with the secondary details that surround the main idea, that are fully necessary for a full understanding.
- Ask politely that the recipient inform you in case of other information are needed, and don’t forget to thank him.
- End your email with a standard closing formula applied in formal writing. For more details about these types of formulas, check our article on formal letter vocabulary.
Keep in mind that this can represent a standard confirmation mail format you can later personalize as to correspond to your necessities. For more details concerning the best practices, check our best practices on how to write a confirmation letter.
Although the same tips are applicable for both them, and you can trustingly use the same rules as for the confirmation letter format, don’t forget about a tiny difference between the letter and the email. Always take into consideration that the email also contains a subject, which happens to be the first thing your reader takes contact with. You should pay the same attention at the subject as you do with your entire text when writing your confirmation email. For example, don’t include exclamation point, capital letters or any other over emotional mark in your subject (EVER). Try to keep it as clear and concise as the whole content of your confirmation email.