How to Hand in a Resignation Letter
The procedure for handing in your typed resignation letter needs to be done in person. This shows that you respect your working relationship whilst also showing your boss appreciation.
It is advisable to make copies of your formal resignation letter as not only will your boss want a copy, but Human Resources will need one too. It is up to you whether you choose to hand in the copies separately or let your boss take care of passing on the letter themselves. In some cases, if your boss is not the director of the company but rather a manager of a specific department, a third copy may go to your boss´ boss.
Protocol for Giving in Your Formal Resignation Letter
Before handing in your letter of resignation, a personal chat with your boss is seen as the most appropriate thing to do in order to keep on good terms with your employer. By taking a look at some resignation letter advice and tips, you can avoid making any unprofessional mistakes. You should try to take a look at the company handbook to find information on the best way to go about resigning from your job.
The next step is optional and involves handing in a resignation letter email to your employer. This is a must-do for anyone who has failed to have a face-to-face talk, but you can decide which option is best for you. The resignation letter email does not validate your resignation formally, instead it is a way of introducing the idea of you leaving to your boss. The procedure for how to write a resignation letter email is a different procedure to the formal resignation letter format.
Your final steps will be writing the formal resignation letter and handing in the resignation to your employer, in printed form, in an envelope if you wish. The timing of this can sometimes be an issue, you must hand it in as close to the time that you will be leaving the job to avoid any confrontations, yet at the same time you need to give your employer enough time to find a replacement and sort out any other arrangements. If you have doubts, take a look at our resignation letter advice and tips when writing yours.
What Happens After Handing in Your Resignation Letter?
In most cases your boss will want to follow up, responding to your letter of resignation in a manner of different ways. This means you should prepare yourself on what to expect after handing in your resignation letter. It may be a simple acknowledgement or you could be faced with receiving a counter offer. In some cases it will consist of a quick, personal chat.
If you are having doubts, check out our resignation letter samples.